What does GDPR mean for schools?

A great deal of the processing of personal data undertaken by schools will fall under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it will mean that specific consent will not be needed in the majority of cases in schools.

GDPR will ensure data is protected and will give individuals more control over their data, however this means schools will have greater accountability for the data:

• Under GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupil themselves depending on their age) must express consent for their child’s data to be used outside of the normal business of the school.
• Schools must appoint a Data Protection Officer (DPO) and be able to prove that they are GDPR compliant.
• Schools must ensure that their third party suppliers who may process any of their data is GDPR compliant and must have legally binding contracts with any company that processes any personal data. These contracts must cover what data is being processed, who it is being processed by, who has access to it and how it is protected.
• It will be compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours.

Why we collect information

Most data we process is necessary for our Public Task (providing education and ensuring child safety). This includes:

• Essential Info: Names, contact details, and attendance records.

• Well-being: Medical needs, dietary requirements, and safeguarding.

• Learning: Academic progress and SEND support.

When we ask for consent

We will always ask for your explicit permission for optional activities, such as:

• Using pupil photos on our website or social media.

• Sharing contact details with the PTA.

Your Rights

You have the right to see the data we hold (Subject Access Request), ask for corrections, or withdraw consent for optional activities at any time. We never sell your data, and we only share it with trusted partners like the Department for Education (DfE) or the NHS when legally required.

Welcome - Schools DPO

As part of the Kings Education Trust, we have the full range of privacy notices available:

Kings Education Trust - Privacy Notices